Mission and Purpose of the Association
The purpose of the Association is to serve as a production agriculture association for the equine species, to mutually protect the international horse industry, and to promote the use of horses and equine products in commercial enterprises.
The International Equine Business Association is formed to serve the horse businesses and families of the World by protecting their economic, legislative, regulatory, judicial, environmental, custom and cultural interests. The Association promotes the role of the horse industry in resource stewardship, animal care, and in the production of high-quality, safe, nutritious meat, and other products.
Structure of the Association
The Association is structured to provide service and support to equine harvest businesses, and the use of horses for food, dairy, leather, and by-products. Aspects of technological systems, animal care standards, and advocacy activities may be beneficial to and offered to other equine organizations such as breed registries and stud books, as well as sport, performance, and pleasure horse organizations.
Services and Benefits for Members
Initial services and services anticipated to be provided by the Association to all segments of the horse industry include:
- Technology solutions for the equine industry
- Crisis mitigation and reputation management
- Legal defense network and protection from activist attack
- Consulting services for business development
- Political advocacy and governmental relations
- Market data and analysis
- Research and development
- Insurance and financial services
Included in services provided to member businesses are flexible technology solutions that integrate with existing legacy systems to seamlessly provide enhanced capabilities such as DNA and other forms of permanent identification and traceability, veterinary records, show and performance records, and optional enrollment in the United Horsemen Equine Owners Assurance Program (EOAP).
Technology services are provided by a Canadian company with operations in the United States, Animal ID Solutions. Animal ID Solution’s Global Animal Identification Network(G.A.I.N.) with data centers in Illinois and Ontario to house, manage, and maintain IEBA databases. Other innovative and cutting edge technological solutions with potential to add value and convenience to all sectors of the horse industry are currently being negotiated and developed.
Equine Quality Assurance Program (EQAP)
Initial services provided to the horse harvesting industry include the comprehensive EQAP–an industry driven and policed humane handling and food safety and quality control program–that builds on the Horse Welfare Alliance of Canada’s work in developing certification programs for horse purchasing protocols, equine transportation, management and audit tools and systems for monitoring both the humane handling of horses at processing, and food safety protocols. The system uses market driven permanent identification of live horses, and traceability of carcasses that include scientifically sound and rigorously enforced third party laboratory testing protocols to ensure the highest quality, verified safe, and pure products to the end consumer. These are processes that the IEBA will be working to harmonize from a regulatory standpoint across international boundaries.
Systems and standards adopted by IEBA include:
- Equine Traceability and Drug Residue Testing Protocols
- Humane Handling for Horses at Processing
- Slaughter Horse Transport
Equine Owners Assurance Program (EOAP)
EOAP was developed by United Horsemen as a safeguard to ensure that no horse is mistakenly or illegally slaughtered against an owner or registrant’s wishes. In simplest terms, IEBA has agreements with horse meat processors to scan every horse for permanent identification before purchasing, and if the horse is in the EOAP registry, the registrant is notified that the horse has been presented for sale to slaughter. This provides the registrant with the opportunity to pay all costs, make arrangements, and recover the horse. If a horse already enrolled in the EOAP registry is stolen, an alert “Do Not Slaughter – STOLEN – contact law enforcement” alert will appear on any scanning device used by horse buyers, sale barns, plant personnel, or anyone else with reason to scan the horse for ID. The same technological systems and databases used for the EOAP registry will be used by the horse harvesting industry for equine tracking and product traceability. EOAP Registry enrollment will be available through participating breed registries and organizations, as well as directly from United Horsemen, a U.S. 501c3 nonprofit organization, and IEBA.
The Cavalry Group
IEBA, as a corporate member of The Cavalry Group LLC, is able to offer its members a 15% discount off the annual fee for membership in The Cavalry Group. The Cavalry Group is a private member based national firm whose mission is to protect and advance the Constitutional and private property rights of animal owners, animal-related businesses, and agricultural concerns joining together to create a collective force to fight back against animal rights activism legally, legislatively, and culturally. In doing so, The Cavalry Group provides specific legal defense services to its members in addition to implementing effective strategies through public relations, federal and state lobbying, campaign consulting and other services that get results in promoting and advancing our members’ rights associated with animal ownership and animal related businesses.
Crisis Management – Reputation Management
Experienced and knowledgeable experts are available to otherwise assist member businesses that need help to manage crisis situations. These services can include comprehensive reputation management systems, help with messaging, referrals to legal services, and other services as the situation requires.
The Association includes entities that are in a position to provide comprehensive consulting services to businesses seeking to start, or improve equine enterprises, particularly those businesses seeking to operate in any aspect of the horse harvesting chain. These services can include facility and equipment design.
Government, Advocacy, Public Relations
Market Analysis, Research and Development
The Association will provide industry services such as government and public relations; market development, market analysis and reporting; and research and development. Critical in upcoming months will be the ability to effectively lobby Congress on behalf of the equine industry, and to counter the concerted efforts of animal rights activist organizations.
Also critical will be collecting data and distributing information on the existing and re-emerging markets for equine products globally, and the encouragement of academic work focused on issues of concern such as drug residue withdrawal times, and technologies that add value and are cost effective.
Founding Board of Directors
Sue Wallis – Unified Equine, LLC – United States – Founding Chairman
Bill des Barres – Horse Welfare Alliance of Canada
Olivier Kemseke – Chevideco – European Union, Mexico, Argentina
[The following will be implemented when the Association is fully formed and funded.]
Government Relations and Public Affairs
Steve Kopperud – Washington, D.C.
Howard Mains – Ottawa, Ontario
Olsson Frank Weeda – Washington D.C.
The Cavalry Group – U.S.
Animal ID Solutions
The Founding Board will appoint the following committees to bring proposed documents for the membership’s consideration and approval:
- By-laws Committee
- Nominating Committee
- Standards and Compliance
History and Evolution of the Association
The Horse Welfare Alliance of Canada (HWAC) and United Horsemen (UH)/United Organizations of the Horse (UOH) formed the International Equine Business Association (IEBA) in the Fall of 2011.
HWAC and UH continue in their current educational and charitable missions. UOH as the U.S. mutual benefit organization designed for political action has been dissolved as its mission is now part of the function of the Association. The Association was formed as a separate and distinct business association designed to serve the entire equine industry. As circumstances allow, and with approval of the membership, the Association may support the nonprofit work of HWAC and UH.
INTERNATIONAL EQUINE BUSINESS ASSOCIATION
Section 1. The name of the association shall be the International Equine Business Association. This Association shall be incorporated not for profit under the laws of Wyoming.
Objectives and Purposes
Section 1. The objectives and purposes of the Association shall be: to provide strong, highly-qualified leadership that represents the best interests of the equine and animal agriculture industries relative to state and federal legislation and regulation; to provide leadership and represent the interests of the equine and animal agriculture industries on food safety, animal nutrition, animal welfare, animal health, equipment, sales and marketing, ingredient purchasing, production, transportation, safety, energy, environment, and other subjects important to members; to provide educational opportunities for employees of member companies concerning management, nutrition, production, marketing, purchasing, environment, safety, animal health, information technology, and other subjects; to keep members informed of issues important to them and provide a forum for member action; to interact with state and federal agencies, agricultural universities, state and regional equine associations, other agricultural associations and groups on subjects important to the equine and animal agriculture industries; and to work to expand global business opportunities of members and foster international demand for equine industry products, technologies and services.
Section 1. Eligibility. Eligible for membership in the Association shall be any individual, corporation or other business unit engaged in the production and/or distribution of equines or providing products and/or services to the equine industry.
Section 2. Voting. Each member shall be entitled to one vote. Each member shall provide in writing to the Association office the name of a representative to vote and represent the member in the affairs of the Association.
Section 3. New Members. Any individual, partnership, corporation, firm or other business unit, including industry trade associations eligible for membership under these Bylaws, upon making written application therefor and upon the payment of required dues as hereinafter provided, may be admitted to membership by the Association’s professional staff, subject to ratification by the Board of Directors at its next regularly scheduled meeting.
Section 4. Duration of Membership and Resignation. Membership in this Association shall terminate in the case of an individual upon his death or voluntary withdrawal; in the case of a partnership, corporation, firm or other business unit upon voluntary withdrawal or dissolution; and with respect to either individuals or partnerships, corporations, firms or other business units, membership is terminated as otherwise provided in these Bylaws. The right of a member to vote and all other rights, title, and interests of a member in or to the Association, its rights, privileges, and property shall cease upon the termination of membership. Any member may give written notice to the Association of its intent to withdraw from membership. Such notice shall be presented to the Board of Directors at its next meeting. Withdrawals shall be effective upon fulfillment by the retiring member of all of the obligations to the Association.
Section 5. Suspension and Expulsion. For cause, any member may be suspended or terminated. Sufficient cause for suspension or termination shall be: (1) Retirement from the industry; (2) Violation of these bylaws or any lawful rule or practice duly adopted by the Association; or (3) Conduct prejudicial to the Association or to the equine industry. Such suspension or expiration shall be by a two-thirds vote of the entire membership of the Board of Directors, provided that a statement of the charges shall have been mailed by registered mail to the last recorded address of the member at least 15 days before a final action is taken thereon. This statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered and the member shall have the opportunity to appear and present any defense to such charges before action is taken thereon.
Dues; Fiscal Year
Section 1. Payment of Dues. The rate and basis of dues for each class of membership shall be determined by the Board of Directors. Dues shall be payable annually in advance or, if a member so desires, may be paid monthly by automatic payment.
Section 2. Failure to Pay Dues. A member who fails to pay his dues within 60 days from the time same became due shall be notified in writing of such delinquency. If payment is not made within the next 60 days, the member shall be dropped from the rolls and shall forfeit all rights and privileges of membership.
Section 3. Fiscal Year. The fiscal year shall be from May 1 to April 30 of the succeeding year.
Section 1. Annual and Special Meetings. The annual membership meeting of this Association shall be held at such time and place as shall be designated by the Board of Directors. At least 25 days written notice of such meeting shall be sent to each member using mail, electronic mail, facsimile, or other means approved by the Board. Special meetings of the Association may be called by the Chairman or the President or upon written request of one-third of the members in good standing. At least ten days written notice of such meetings shall be sent to each member entitled to vote using mail, electronic mail, facsimile, or other means approved by the Board.
Section 2. Quorum. Ten percent of the full voting membership present or represented by proxy at any annual or special meeting of the Association shall constitute a quorum.
Order of Business
Section 1. The order of business for annual or special meetings shall be determined by rules prepared by the Board of Directors.
Annual Election – Directors & Officers
Section 1. Directors.
a) The Board of Directors shall consist of members elected from the membership together with the Chairman as ex officio Director:
b) Election shall be by ballot, using a means and procedure approved by the Board. Nominees for Directors may only be from persons designated to represent companies according to Section 2, Article III or from individuals employed by a member with significant management responsibilities and with the approval of the member’s designated representative. There shall be elected each year 6 Directors, each to serve a term of three years.
c) At least one year shall follow the expiration of any given term before a representative from that company or business unit is eligible for renomination.
d) Vacancies on the Board of Directors existing other than by expiration of term shall be filled through selection by the remaining members of the Board of Directors. When so elected to fill a vacancy, the Director shall hold office for the remainder of the unexpired term of the Director whom he or she replaces.
e) In addition to the Directors described in Section 1 above, if the Board so desires, the Board may elect additional Directors not employed by a member to meet a specific need for expertise, or to ensure broad international representation, to serve a one-year term.
Section 2. Officers. The Board of Directors, at its first meeting after the election of a new Board, shall elect a Chairman and a Chairman-elect from the Board of Directors, and a President, one or more Vice Presidents, a Corporate Secretary, and a Treasurer of the Association, who shall serve a period of one year, subject to the provisions of Article VIII, Section 1, or until their respective successors are duly elected to take office. The Board of Directors may also elect any other officers which it deems in the best interest of the Association. The President, Vice Presidents, Corporate Secretary, Treasurer, and other officers need not be members of the Association, and one person may be elected by the Board to hold two or more of said offices except the President and the Corporate Secretary cannot be the same person.
Section 3. Executive Committee. The Board of Directors, at its first meeting after the election of a new Board, shall elect six members to serve for the balance of their current Directors’ terms. The Executive Committee shall have up to 5 members, 2 of them elected by the Board of Directors, together with the Chairman, Chairman-elect and immediate past Chair who shall serve on an ex officio basis.
Duties and Powers of Directors
Section 1. Duties. The Board of Directors shall be the governing body of the Association. The
property, affairs and business of the Association shall be controlled and guided by the Board of
Directors, including the authority to employ and discharge staff members, fix salaries, and do all
other things necessary for the successful conduct of the business of the Association in accordance with the Bylaws.
Section 2. Board Meetings. A regular meeting of the Board of Directors for the election of
officers and members of the Executive Committee shall be held as soon as convenient after the
annual membership meeting of the Association. The Chairman or the President may, when he
deems necessary, or the Corporate Secretary shall, at the request in writing of four members of the Board, issue a call for a special meeting of the Board, and only five days written notice shall be required for such special meetings. Notice may be sent by mail, electronic mail, facsimile, or other means approved by the Board. Special meetings may be held electronically, and where it is feasible, electronic participation may be offered to members unable to attend in person for annual membership meetings.
Section 3. Quorum. A majority of the Board present or represented by proxy shall constitute a quorum for the election of officers and all other purposes not otherwise provided for herein. In the absence of the Chairman, the Chairman-elect shall preside, or in the absence of both the Chairman and Chairman-elect, the members present may choose a Chairman for the meeting.
Section 4. Absence. Any member of the Board of Directors absent from a meeting should send a communication to the Chairman, President or Corporate Secretary, and is strongly encouraged to send a proxy. In the event there are three consecutive absences on the part of any member of the Board of Directors, his membership on the Board may be declared vacant by action of the Board.
Duties of Officers
Section 1. Chairman. The Chairman of the Board shall reside at official or business meetings of the Association, of the Board of Directors, and of the Executive Committee and shall be a member ex-officio with right to vote on all Committees except the nominating committees. He shall be the chief ranking officer of the Association and the President shall report to him.
Section 2. Chairman-elect. In the event of absence of the Chairman or of his inability from any cause to act, the Chairman-elect shall perform the duties of the Chairman. Upon the death or resignation of the Chairman during his term of office, the Chairman-elect shall succeed to the office of Chairman.
Section 3. President. The President shall be the chief executive officer or manager of the Association in full charge of the Association’s office work, subject to the authority and direction of the Chairman. He may, at the discretion of the Chairman, preside at meetings of the Association. He shall also, at the annual meeting of the Association and at other times as he shall deem proper, communicate to the Association or to the Board of Directors such matters and make such suggestions as may in his opinion tend to promote the welfare and increase the usefulness of the Association and shall perform such other duties as are necessarily incidental to the office of President of the Association or as may be prescribed by the Board of Directors.
Section 4. Corporate Secretary. It shall be the duty of the Corporate Secretary to keep a record of the proceedings of all meetings of the Association and to perform such other duties incident to his office as may arise and be required of him by the President and Board of Directors. His reports may be combined with or embodied in those of the President.
Section 5. Treasurer. It shall be the duty of the Treasurer to be custodian of such funds as received by the Association and to keep an accurate account of all monies received and disbursed. He shall render such accounts and statements concerning the finances and property of the Association as shall be required by the Board of Directors. He shall, at the request of the Board of Directors, provide suitable bond to insure faithful performance of his duties, expense of such bond to be borne by the Association. He shall at the request of the Board of Directors submit the books of the Association for an audit, expense of such audit to be borne by the Association.
Section 6. Vice-President. Any Vice-President, after being duly elected, shall perform such duties as may be assigned to him by the Board of Directors or the President.
Section 7. Other Officers. Any duly elected officers in addition to those specifically mentioned in this Article shall perform such duties as may be assigned to them by the Board of Directors or the President.
Section 1. Executive Committee. The Executive Committee shall act as the Executive Body for the Association under the direction and authority of the Board of Directors when the Board is not in session. A simple majority of the members of the Committee shall constitute a quorum for the transaction of business. Meetings may be called by the Chairman, Chairman-elect, the President or any four members.
Section 2. Committee on Nominations for Directors. At least 45 days before the annual meeting of each year, the Board of Directors shall appoint a nominating committee consisting of five members, none of whom shall be a member of the Board at the time of his appointment. Individuals representing Association members who are interested in service on the Board of Directors should notify the President of their interest. The President shall communicate any such expressions of interest to the Committee for their consideration. It shall be the duty of the Committee to present to the Corporate Secretary in writing, at least 30 days before the annual meeting, its report listing nominations for Directors to fill all vacancies then existing, and to replace those Directors whose terms are about to expire. Nominations shall fairly represent, as nearly as possible, different sections of each country and different segments of the equine industry so as to be representative of the Association’s membership. Nominations shall be placed on a ballot, which shall be sent promptly by the Corporate Secretary to all members, in connection with the notice of the annual meeting under Article V, Section 1. Members shall cast their votes for Directors by returning their ballots to the office of the Association on or prior to the annual meeting.
Section 3. Independent Nominations. Nominations for Directors may also be made by any member or by any group of members by submitting a report of such nominations in writing to the Corporate Secretary not later than 60 days prior to the annual meeting. If not adopted by the Committee on Nominations for Directors under Section 2, such nominations shall be included by the Corporate Secretary on the official ballot.
Section 4. Committee on Nominations for Officers and Members of Executive Committee. At least 30 days before the annual meeting of each year, the Board shall appoint a nominating committee of three Directors, who shall present to the Board of Directors at its first meeting after the annual membership meeting, nominations for the new Chairman-elect and four Board members to serve on the Executive Committee for the balance of their current Directors’ terms. The incoming Chairman shall appoint two Board members to serve on the Executive Committee for a two-year term.
Section 1. Eligibility. The Association shall indemnify any person who was or is party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding whether civil, criminal, administrative or investigative by reason of the fact that he is or was a Director, Officer, employee or agent of the Association, or member of any committee of the Association, against expenses (including attorneys’ fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him in connection with such action, suit or proceeding, if he acted in good faith and in a manner he reasonably believed to be in or not opposed to the best interests of the Association, and with respect to any criminal action or proceeding, had no reasonable cause to believe his conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which he reasonably believed to be in or not opposed to the best interests of the Association, and with respect to any criminal action or proceeding, had reasonable cause to believe that his conduct was unlawful.
Section 2. Expenses. To the extent a Director, Officer, employee, agent, or committee member of the Association has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Section 1 of this Article XI, or in defense of any claim, issue or matter therein, he shall be indemnified against expenses (including attorneys’ fees) actually and reasonably incurred by him in connection therewith.
Section 3. Procedure. Any indemnification in connection with the settlement of an action referred to in Section 1 of this Article, unless ordered by a court, shall be made by the Association only as authorized in a specific case upon a determination that indemnification of the Director, Officer, employee, agent, or committee member is proper in the circumstances because he has met the applicable standard of conduct set forth in Section 1 of this Article XI. Such determination shall be made (1) by the Board of Directors by a majority vote of a quorum consisting of Directors who were not parties to such action, suit or proceeding, or (2) if such quorum is not obtainable, or even if obtainable, such quorum of disinterested Directors so directs, by independent legal counsel in a written opinion, or (3) by the members.
Section 4. Payment by Association. Expenses incurred in defending a civil or criminal action, suit or proceeding may be paid by the Association in advance of the final disposition of such action, suit or proceeding as authorized in the manner specified in Section 3 of this Article XI upon receipt of an undertaking by or on behalf of a Director, Officer, employee, agent or committee member to repay such amount if it shall ultimately be determined that he is not entitled to be indemnified by the Association as authorized by these Bylaws or otherwise pursuant to applicable law.
Section 1. The Association shall have a seal of such design as the Board of Directors may adopt.
Section 1. These bylaws may be amended, repealed, or altered, in whole or in part, by the affirmative vote of at least three-fourths of the members of the Board of Directors present or represented by proxy at any regular or special meeting of the Board, provided the proposed change is sent in writing, using mail, electronic mail, facsimile, or other means approved by the Board, to each member of the Board at least 20 days before the time of the meeting which is to consider the change.